Legal FAQs for REALTORS®
Disclosures Other Than Agency

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Legal disclaimer

How can brokers and salespersons remember what must be provided? (updated Jan. 1, 2002)

Provide all prospects the pamphlet "Protect Your Family From Lead in Your Home" as early as possible. If selling or leasing housing built before 1978, use the addenda regarding lead-based paint at the time the buyer or tenant is prepared to make the offer. Because the addenda will contain disclosures by the seller or landlord, use the addenda following the same procedure used when obtaining a seller's disclosure notice. Before preparing an offer, the broker working with the buyer or tenant will need to contact the listing agent for a copy of the addendum completed by the seller or landlord.


If a property was foreclosed upon by a lender and the lender listed the property for sale, must the lender (new owner) comply with the rules?

Yes. The exemption concerning sales at foreclosure is limited to the foreclosure sale itself.


What must a seller disclose specifically regarding smoke alarms? (updated Aug. 6, 2007)

Sellers must disclose whether or not their property has working smoke detectors installed in accordance with the smoke detector requirements of Chapter 766 of the Health and Safety Code (as added by House Bill 2118 in the 2007 legislative session). This change has already been made to the Texas Association of REALTORS® Seller's Disclosure Notice (TAR 1406). Chapter 766 requires one- or two-family dwellings to have working smoke detectors installed in accordance with the requirements of the building code in effect in the area in which the dwelling is located, including performance, location, and power source requirements. If a seller does not know the local building code requirements, the seller should check unknown or contact his local building official for more information.


Will a buyer be automatically given 10 days to conduct inspections for lead-based paint in all transactions? (updated Jan. 1, 2002)

The right to conduct inspections for lead-based paint applies to sales of target housing. The 10-day period is negotiable, but if no other time is specified, the buyer will have 10 days to conduct inspections for lead-based paint before becoming obligated under the contract. The 10-day right does not apply to leases of target housing.


Are there instances in which the rules about providing the lead-based paint addendum don't apply? (updated Jan. 1, 2002)

Yes, exemptions include:

1. housing built after Dec. 31, 1977; 
2. housing for the elderly or disabled (where no child under six resides);
3. dwellings with no bedrooms, meaning the living area is not separated from the sleeping area such as efficiency apartments, dormitory housing, military barracks, and individual rooms;
4. sales of target housing at foreclosure;
5. leases of target housing that are found to be free of lead-based paint by an inspector certified under the federal certification program or under a federally accredited state or tribal certification program;
6. short-term leases of 100 days or fewer where no lease renewal or extension can occur; and
7. renewals of existing leases in target housing in which the lessor has previously disclosed all information and where no new information has come into his possession.


My seller client knows that his next-door neighbor has applied with the city to change his property’s zoning. Is the seller required to disclose this information to potential buyers? (Updated May 22, 2015)

The seller and the seller’s agent are required to disclose known material facts about the property. Because the zoning change could be something a buyer would want to know before deciding to purchase the property, it’s a good idea for the seller to disclose what he knows about the potential zoning change.

You may want to inform the seller that, as the seller’s agent, you are also required to disclose known material facts about the property.


What must a seller disclose regarding fire detection and safety equipment? (updated Aug. 6, 2007)

Under the new law passed in the 80th Texas Legislature, a seller of a single-family residence will now be required to disclose information regarding the presence of fire-detection and safety devices in the residence. The items that must be disclosed include smoke detectors, hearing-impaired smoke detectors, carbon monoxide detectors, and emergency escape ladders. These changes have already been made to the Texas Association of REALTORS® Seller's Disclosure Notice (TAR 1406).


How do brokers in Texas ensure compliance with the rules?

Concerning lease transactions, the association revised its residential lease forms effective May 15, 1996. Included in these revisions is a notice in the lease, paragraph 35, advising the parties of requirements under the act. If the property was built before 1978, the Addendum Regarding Lead-Based Paint (TAR 024H) will probably be attached to the lease. The association also made available copies of the federal lead hazards information pamphlet that tenants will receive prior to executing a lease.


Do these rules apply if I am selling an apartment complex for an owner in a commercial real estate transaction? (updated Jan. 1, 2002)

Yes.


The owner of a home that I have been leasing and managing recently passed away. Her will left the property to her son and daughter. Her son is also the independent executor of her estate. When listing the property for sale, the son, who is an attorney, told me that he is not required to provide a seller's disclosure notice. Is he right? (updated Oct. 6, 2005)

Section 5.008 of the Texas Property Code lists the statutory exceptions to the seller's disclosure notice requirements. While he is acting in the capacity as executor for his mother's estate, the son is exempt under the fifth exception listed in that section. However, neither the son nor the daughter as heirs and owners of the property are exempt from the statutory requirement. Even if a seller is exempt from the seller's disclosure requirements of Section 5.008, all sellers have an obligation to disclose known defects about their property. Failure to do so exposes them to liability under the Deceptive Trade Practices Act or other civil laws. As listing agent and property manager, it is appropriate for you to share your property file and personal knowledge about defects of or problems with the property with the son and daughter so that they can incorporate that information into their seller's disclosure notice. Information that you have about the property could be the focus of any subsequent suit involving withholding information concerning the condition of the property. Licensees have a duty to disclose to any potential purchaser any significant defects that they know about the property even if the seller does not disclose that information. Failure to do so may result in sanctions by TREC or civil liability. Finally, since the son and daughter are the owners of the property, they should both sign your listing agreement and any contract on the property.


I took a listing that is going to be a short sale and will require the lender's approval. The seller insists that since the lender is a necessary party to any sale that the seller is not obligated to provide a disclosure notice. Is that true? (updated Jan. 24, 2011)

No. Section 5.008 of the Property Code does not grant a seller an exemption to the requirement to provide the seller's disclosure notice because any sale of the property requires approval by the lender. While the lender's approval may be necessary for the transaction to be successful, the lender is not a party to the contract. Only the seller is selling the property. Remember that the seller's disclosure notice is a risk-reduction tool for the benefit of the seller. The seller does not need to add to his financial problems by risking a DTPA suit for nondisclosure of items that could have been provided to a buyer by the careful preparation of the seller's disclosure notice.


The initial buyer's inspector contacted the seller and stated that neither the seller nor the seller's broker can provide a copy of the inspection report to a buyer who has not paid for the report. Is the seller or the seller's broker ever prohibited from providing a copy of an inspection report to a subsequent purchaser? (updated Sept. 24, 2010)

A seller or seller's broker is only prohibited from sharing a copy of an inspection report with a subsequent buyer if the seller or the seller's broker is the client of the inspector (i.e., the seller or the seller's broker ordered the inspection) and the seller or seller's broker signed an agreement prohibiting the seller or broker from sharing the report. While an inspector is obliged to answer only to the inspector's client and is under no obligation to speak with any other person about the content of the inspector's report, the inspector's report should stand on its own. The inspector's opinion as to the condition of the property as of the date specified in a report does not change based upon who reads the report. Most inspectors know that a client will use the inspection report to negotiate repairs in a transaction and that the client may need to provide a copy of the report to the other party. This is the nature of the industry that gives rise to the demand for the inspector's business. Most inspectors do not require that their clients sign confidentiality agreements prohibiting the client from sharing the report with others. Even if an inspector has a client sign a confidentiality agreement that limits the client's right to copy and distribute the report, that agreement is binding only upon the client and not upon any other person who may receive a copy of the report.


What's wrong with lead-based paint? (updated Jan. 1, 2002)

Although lead poisoning does not often exhibit obvious symptoms, blood levels as low as 10 micrograms per deciliter (mg/dl) have been associated with learning disabilities, growth impairment, permanent hearing and visual impairment, and other damage to the brain and nervous system. Lead exposure can also alter fetal development and cause miscarriages. It is especially damaging to children under six and pregnant women. In 1991, the secretary of Health and Human Services characterized lead poisoning as the number-one environmental threat to the health of children in the United States. A national health survey indicated that over the past 20 years, the average child's blood lead level has decreased from 12.8 mg/dl to 2.8 mg/dl. In 1991, 1.7 million U.S. children under the age of six had blood-lead levels exceeding 10 mg/dl. Efforts to reduce lead exposure from gasoline and food cans have been successful and have contributed to the decline in blood lead levels. However, lead-based paint still poses a threat. About 83% of the privately owned housing units built in the United States before 1980 contain some lead-based paint (approximately 64 million homes). The lead from paint can flake off and dust caused during normal wear can create a hard-to-see film over surfaces. Even regular cleaning and dusting can disperse fine dust particles containing lead into the air. If managed improperly, the exposed lead may be inhaled or ingested.


What does the term target housing mean? (updated Jan. 1, 2002)

It refers to any housing constructed before 1978. It does not include housing for the elderly or persons with disabilities unless a child less than six years of age resides or is expected to reside in the housing. It does not include dwellings with no bedrooms.


Both TAR and TREC have a seller’s disclosure notice. Can my seller use either form and still be in compliance with the law? (updated May 1, 2014)

Yes, both forms comply with Section 5.008 of the Texas Property Code, which is the portion of the code related to disclosure.

The TREC form is essentially a copy of the statutory minimum information required in the Texas Property Code. TAR recommends that Texas REALTORS® use the TAR Seller's Disclosure Notice (TAR 1406), which has added provisions that provide more information for buyers and is designed to serve as a risk-reduction tool for sellers.

Remember, the Seller's Disclosure Notice is not a contract. The notice should not be part of the contract of the parties and should not be listed as an addendum to the contract.


I occasionally buy older homes that need a lot of work, remodel the homes, and sell them for a profit. I heard that the Legislature made some changes that place the responsibility of complying with the statutory warranties concerning new homes on me. (updated March 6, 2008)

People who buy homes and remodel them by making a material improvement to the home and who do not live in the home for at least one year following the completion of the remodeling are responsible for the statutory warranties for the remodeling work in the same way a builder or remodeler is responsible for the warranties. This is true even though the owner is not required to register as a builder. The key issue here is whether the person buying the home makes a "material improvement" to the home. A material improvement is a modification to the home that increases or decreases the square footage of the living area and also modifies the home's foundation, perimeter walls, or roof. A material improvement does not include modifications that are designed primarily to repair or replace the home's component parts. So, if you occasionally buy a distressed home and remodel the home by making a material improvement, you would be responsible for the statutory warranties for the remodeling work in the same way that the remodeler or builder is responsible even though the you are not required to register as a builder. Note that the contractors that you may use to remodel the home will provide at least the statutory warranties to you in the contracts that you use to engage the contractors. You could have the warranties transferred to the buyer, but you would still be responsible for the statutory warranties to the buyer in the event the transferred warranties were not honored. Additionally, there are third-party warranty companies with whom you can contract to provide and administer warranties to a buyer that covers the statutory warranties of the remodel. For more information, concerning the statutory warranties, visit the Texas Residential Construction Commission's Web site. http://www.window.state.tx.us/trccsunset/


Let's say the buyer in the above scenario chose to terminate the contract. What obligations does the seller have to subsequent buyers to disclose information in the prior inspection report the seller disagrees with? (updated Sept. 24, 2010)

A broker or seller who receives an inspection report is charged with knowledge of the information in the report. This is true even if the broker or seller does not open the report or disagrees with the information contained in the report. If an inspection report reveals material defects, the seller and the broker are obliged to disclose those defects to subsequent potential buyers. The seller and broker may choose to disclose the defects orally, but that may be imprudent since no record of the disclosure would exist; summarize the defects in some written communication to the subsequent purchaser, but that may create a risk that some important information may be edited out. The seller and broker should provide a copy of the report to the subsequent potential purchaser along with the seller's disclosure notice, thereby providing all of the information the seller and broker have with regard to any know defects. If the seller strongly believes the information in the inspection report is incorrect, the seller could have another inspection performed. If this is done, the seller should provide both reports to subsequent buyers. The TAR Seller's Disclosure Notice (TAR 1406) asks the seller to identify and attach copies of previous inspection reports. TAR's notice cautions the buyer against relying on previous reports as a reflection of the current condition of property and suggests that the buyer employ an inspector of the buyer's choice to inspect the property.


What is meant by lead-based paint and lead-based paint hazard? (updated Jan. 1, 2002)

"Lead-based paint" refers to paint or other surface coatings that contain lead equal to or in excess of 1 milligram per square centimeter or 0.5% by weight. "Lead-based paint hazard" refers to any condition that causes exposure to lead from lead-contaminated dust, soil or paint that is deteriorated or present in accessible surfaces, friction surfaces or impact surfaces that would result in adverse human health effects.


When did the lead-based paint rules become effective? (updated Jan. 1, 2002)

For owners of more than four residential dwellings, the rules took effect Sept. 6, 1996. For owners of one to four residential dwellings, they took effect Dec. 6, 1996.


Is the owner of a duplex required to provide a seller's disclosure notice when listing his property? (Updated May 7, 2014)

No. The seller's disclosure-notice requirements in the Texas Property Code only apply to sellers of residential property comprising "not more than one dwelling unit;" however, a seller must still disclose known material defects concerning the property. Therefore, it's a good idea for the owner of a duplex to provide the notice for each side of the duplex. 

Any seller should review the seller's disclosure notice and consider the advantages of disclosing information about the property's condition before an offer is made. The notice can be a significant risk-reduction tool. 


When must sellers begin giving this additional notice? (updated Aug. 6, 2007)

The fire safety information is required to be given beginning Sept. 1, 2007. Any seller who enters into a sales contract on or after that date should give the potential buyer the updated notice. It is also recommended sellers begin using the new notice form immediately to avoid having to update the notice if the listing does not go under contract before September 1.


My seller client disagrees with the buyer’s inspector’s finding that an item needs to be repaired. Does a seller have to make the repairs requested by a buyer? (Updated Aug. 4, 2014)

No. There is no requirement for a seller to make any repairs. However, a seller who rejects any repair amendment or refuses to negotiate any repairs risks the buyer terminating the contract if the buyer has an unrestricted right to terminate the contract and is within the termination-option period.

To avoid this situation, a seller who disagrees with an inspection report provided by a buyer could consider hiring another inspector to inspect the property or the items in dispute in an effort to continue negotiating with that buyer.


Will a buyer be automatically given 10 days to conduct inspections for lead-based paint in all transactions? (updated Jan. 1, 2002)

The right to conduct inspections for lead-based paint applies to sales of target housing. The 10-day period is negotiable, but if no other time is specified, the buyer will have 10 days to conduct inspections for lead-based paint before becoming obligated under the contract. The 10-day right does not apply to leases of target housing.


Does it matter which party signs the lead-based paint addendum first? (Updated May 8, 2014)

Yes. The seller must sign first because the seller provides information to the buyer regarding any known lead-based paint and/or lead-based paint hazards, as well as any records and reports pertaining to lead-based paint and/or lead-based paint hazards.

The prospective buyer must have this information when deciding whether to conduct a risk assessment or inspection for the presence of lead-based paint or lead-based paint hazards. Note that the disclosure must be made before any contract is executed. 


My client's home has been on the market for several months. Several buyers have made offers, but none have been acceptable to the seller. We now have a buyer who is interested in buying the property but refuses to sign the seller disclosure notice until the seller updates the notice that was prepared and signed at the beginning of my listing period. Must the seller update the notice, and can the buyer refuse to sign the notice until the seller does? (updated June 24, 2010)

Section 5.008 of the Property Code requires that the notice shall be completed to the best of the seller's belief and knowledge as of the date the notice signed by the seller. While the statute does not require the seller to update the notice, a seller who has acquired material information about the property's condition since filling out the original notice should consider updating the notice or in some other manner providing that information to prospective buyers. The disclosure of such information can greatly reduce the seller's risk of a later claim of or suit for nondisclosure of material problems with the property. The signature of a buyer on any seller's disclosure notice only acknowledges receipt by the buyer of that notice. While there is no statutory mandate that buyers must sign the notice, buyers should cooperate by signing the receipt portion of the notice when they receive the notice. Such a signature could also be helpful should a question later arise concerning whether the buyer received this notice or maybe another seller's disclosure notice provided by a seller containing different information. In any event, if a buyer refuses to sign the receipt for the notice, the broker could note on a copy of the notice the date that the notice was provided to the buyer and that the buyer would not sign the receipt. That noted copy could be retained in the broker's file as evidence of compliance by the broker in furnishing a copy of the notice to the buyer.


Can a broker solicit new sales agents by promising to provide them leads in exchange for a required payment? (updated June 19, 2015)

Yes. However, this activity triggers the Business Opportunity Rule, which is a federal law requiring a brokerage to provide the sales agent with the Federal Trade Commission’s one-page disclosure notice, Disclosure of Important Information About Business Opportunity. A brokerage can offer advertising or training in its solicitation without triggering the Business Opportunity Rule if it does not promote these activities as leading to the sales agents’ success. Instead, the brokerage’s solicitation should focus only on the assistance provided.


On behalf of my buyer, I attached the inspection report the buyer paid for to an amendment for repairs and submitted that to the seller's agent. The seller and the seller's agent refused to open the report or negotiate for any repairs. What can the buyer do in this situation? (updated Sept. 24, 2010)

A broker or seller who receives an inspection report is charged with knowledge of the information in the report even if the broker or seller does not open the report. While sellers and listing agents should review inspection reports they receive on the property, a buyer and/or buyer's representative can't force them to do that. Additionally, there is no requirement that sellers agree to or even consider amendments requiring the seller to perform repairs to the property. Buyers should have inspections performed and negotiate any repairs during the buyer's option period. If the buyer is not satisfied with the information in the inspection report or cannot get the seller to agree to requested repairs, the buyer can exercise his right to terminate the contract.


What's the difference between the pamphlet Protect Your Family From Lead in Your Home and the lead warning statement required in a contract or lease? (updated Jan. 1, 2002)

"Protect Your Family From Lead in Your Home" was written by the EPA and is a small booklet containing about 16 pages that generally discusses the sources of lead, where to obtain additional information and what precautions a person should take when buying or leasing a dwelling with lead-based paint. The pamphlet is to be provided to each buyer or tenant as information. The lead warning statement is specific language, prescribed by the rules, that must be contained in the contract to sell or lease. The lead warning statement will be placed in the addendum that will be attached to the lease or contracts. It is a short paragraph about lead-based paint and lead-based paint hazards.


Do the seller's disclosure-notice requirements apply to a relocation company? (updated Jan. 1, 2002)

A relocation company that has title to the property is not exempt from the notice requirements. Listing agents should suggest that the relocation company fill out the notice and attach the notice that they received from their employee along with any inspection reports that they have concerning the property.


One of my agents wants to sell her home without listing the property with our firm or any other firm. She’s not advertising the property through the MLS, either. What disclosure must she make about her status as a real estate agent?

She should inform any buyer that she is a licensed real estate sales agent acting on her own behalf—either in writing before entering into a sales contract or by disclosing the information in Paragraph 4 of the sales contract. This disclosure is required by TREC rules.

The Code of Ethics outlines similar requirements in Article 4 and Standard of Practice 4-1. In addition, Standard of Practice 12-6 requires REALTORS® to disclose their status as owners or landlords and as REALTORS® or real estate license holders when advertising unlisted real property for sale. Similar rules apply when license holders intend to acquire property on their own behalf.

These disclosure requirements are intended to ensure the public is informed of an agent's license status when buying real estate from the license holder, and to avoid claims that a real estate license holder was using her undisclosed license status and expertise to take advantage of a member of the public.  


Must relocation companies comply with the rules?

If the relocation company is the seller, yes.


Two of my listings involve homes that may have a registered sex offender living nearby. There is a sex-offender sign in the yard of a property about two blocks from one of these listings. A neighbor of the owner of the other home sent us a flier describing the sex offender and where he lived. What disclosures are we or our clients required to make about this information? (updated Sept. 17, 2008) o

Article 62.056(e) of the Texas Code of Criminal Procedures provides that an owner of residential real property or any broker or salesperson in a residential real estate transaction shall have no duty to make a disclosure to a prospective buyer or tenant about a registered sex offender. Under this provision of the law, neither you nor the owners of the properties would have a duty to disclose any information that you know about registered sex offenders. However, since it is quite likely that prospective buyers will find out about this information from neighbors or other sources, the listing agent may consider some innocuous method of getting this information to agents for prospective buyers. There are some buyers who might be very disturbed about this information and not want to purchase the property. Some may even breach an existing contract by refusing to close. The seller is better off not being involved at all with this type of buyer. Other buyers might consider this as only one small consideration in their evaluation of the home for possible purchase.


Does a landlord have to provide a Seller’s Disclosure Notice to a tenant entering into a lease? (updated October 26, 2015)

No. The section of the Texas Property Code which requires the notice does not apply to any lease transaction. 


My seller told me that a murder occurred at her property before she owned it. Does she have to disclose this information to buyers? (Updated Oct. 31, 2014)

Yes, she should disclose this to buyers. According to the Texas Property Code, sellers aren’t required to disclose deaths on the property that resulted from natural causes, suicide, or an accident unrelated to the property’s condition. However, murder does not fall into these categories.

Your seller can use the TAR Seller’s Disclosure Notice, which includes a question about deaths other than those caused by natural causes, suicide, or an accident unrelated to the property’s condition. The notice also provides space for the seller to explain her answer, but she isn’t required to. She might want to indicate that more information is available upon request.

A seller may want to disclose information about any deaths on the property for a few reasons. A murder occurring on the property might be considered a material fact concerning the property that a buyer would want to know when deciding whether to purchase the property. Also, disclosure by the seller could prevent a scenario where buyers learn about a death on the property from another source and then seek to terminate the contract or seek damages from the seller after the transaction has closed.


My buyer wants to purchase a residential property owned by an investor who hasn’t seen the property in years. The owner refuses to fill out a seller’s disclosure notice, except to note he has no knowledge of the property’s condition. Is this sufficient disclosure? (updated May 6, 2015)

The Texas Property Code requires a seller of residential real property comprising not more than one dwelling unit to provide a seller’s disclosure notice to the buyer. The Property Code doesn’t offer an exception to the requirement because a seller hasn’t seen or lived in the property. After all, knowledge of the property can come from sources other than a visual examination, such as complaints from tenants or reports from property managers.

Failing to provide a completed seller’s disclosure notice to the buyer may entitle the buyer to certain remedies, like terminating the contract.

Remember, a buyer should never rely upon the information provided by a seller concerning the condition of the property, even in a situation in which a completed seller's disclosure notice has been provided. A buyer should always have his own inspection done to satisfy his concerns about the condition of the property.


My client was named the executor of his mother’s estate after she passed away, and now he’s planning to sell the house she owned. He hasn’t lived in the property, so he has no idea if there are any existing issues. Is he still required to furnish a Seller’s Disclosure Notice to potential buyers? (Updated Jan. 15, 2016)

No. Certain types of sellers, like an administrator or executor of an estate, are not required to provide a seller’s disclosure notice to prospective buyers. The seller should check the box in Paragraph 7B(3) to show that the Seller’s Disclosure Notice is not required. This situation is one of the 11 exemptions found in the Texas Property Code statute regulating seller’s disclosure notices. Click here to see the code, and scroll down to Section 5.008(e), which lists the exemptions.  Remember that even though this type of seller is not required to provide a disclosure notice, he must still disclose any known material defects. 


My buyer client is on day four of his 10-day termination-option period. I sent a copy of his inspection report to the listing agent along with an amendment for repairs, but the listing agent told us that his client refuses to open the report or negotiate for any repairs. What can my buyer do? (Updated Nov. 12, 2014)

If the buyer is not satisfied with the information in the inspection report or cannot get the seller to agree to requested repairs, the buyer can exercise his right to terminate the contract before his option period ends.

A broker or seller who receives an inspection report is charged with knowledge of the information in the report even if the broker or seller does not open the report. While sellers and listing agents should review inspection reports they receive on the property, a buyer or buyer’s representative can't force them to review the reports. There is also no requirement that sellers agree to or even consider amendments requiring the seller to perform repairs to the property.


My buyer is purchasing his first home. His option period has ended, and it’s eight days from closing. My client still hasn’t received the seller’s disclosure notice, and asked me if he can terminate the contract. Can he? (updated May 11, 2015)

Yes. The One to Four Family Residential Contract (Resale) provides that if the notice is not received, the buyer can terminate at any time prior to closing and the earnest money will be refunded.


An architectural design firm I recommend to clients gave me free box seat tickets to a local sporting event. Does the Code of Ethics say I have to disclose this to my clients? (updated June 5, 2015)

It depends. Article 6 of the Code of Ethics says REALTORS® must disclose to clients any financial benefit or fees, other than real estate referral fees received from other brokers, the REALTOR® or the REALTOR®’s firm may receive as a direct result of recommending real estate products or services. If you are receiving these tickets as a direct result of your recommendation, then you would have to disclose this to your clients.

Remember to make sure any actions you take related to recommendations or referrals are in compliance the Real Estate Settlement Procedures Act (RESPA).


Does a link to the Information About Brokerage Services form in my email signature meet the Real Estate Licensing Act’s requirement to provide the information in the form to consumers? (updated January 20, 2016)

No. Linking to the Information About Brokerage Services form in a footnote or signature block in an email does not satisfy the requirements outlined in the Real Estate Licensing Act.

According to TREC rule 531.20, which is effective February 1, 2016, you can personally deliver the Information About Brokerage Services form, or send it via first class mail or overnight delivery. Or, you could put the form within the body of an email. License holders can reproduce TREC’s Information About Brokerage Services form with the broker contact information section prefilled if the form text is copied verbatim and the spacing, borders, and placement of the text appear identical to the published version of the form.

In addition, you can attach the form to an email, or you can link to the form within the body of an email, but both require that you specifically make reference to the linked or attached form in the body of the email.


My client completed a Seller’s Disclosure Notice before listing his home. After the property was on the market for a few weeks, a storm damaged the roof. He had indicated on the Seller’s Disclosure Notice that he wasn’t aware of any defects regarding the roof, but now he is. Does he have to update the Seller’s Disclosure Notice with this new information? (Updated April 8, 2016)

While the Texas Property Code doesn’t state that a seller is obligated to update the form, common law requires a seller to disclose new information that makes an earlier representation misleading or untrue. This means that the seller must present the new information to the buyer one way or another once the seller becomes aware that his previous representation in the Seller’s Disclosure Notice is no longer true.

Providing an updated Seller’s Disclosure Notice to the buyer is a great way to satisfy common law requirements. Not only will the seller have written evidence that the seller made the buyer aware of the new information, but the seller can then use the updated form going forward (without having to attach an additional disclosure regarding new information). 


Legal Disclaimer: The material provided here is for informational purposes only and is not intended and should not be considered as legal advice for your particular matter. You should contact your attorney to obtain advice with respect to any particular issue or problem. Applicability of the legal principles discussed in this material may differ substantially in individual situations.

While the Texas Association of REALTORS® has used reasonable efforts in collecting and preparing materials included here, due to the rapidly changing nature of the real estate marketplace and the law, and our reliance on information provided by outside sources, the Texas Association of REALTORS® makes no representation, warranty, or guarantee of the accuracy or reliability of any information provided here or elsewhere on TexasRealEstate.com. Any legal or other information found here, on TexasRealEstate.com, or at other sites to which we link, should be verified before it is relied upon.

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