One way to create a link to your IABS form

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03/25/2016 | Author: Editorial Staff

The Texas Real Estate Commission has rules about the way license holders can provide the Information About Brokerage Services form in emails or on websites. Here’s one way to provide the form link once it’s been completed with your information:

  1. Fill out the blank IABS form with the appropriate information.
  2. Save the form to your computer.
  3. Upload the PDF to a cloud-based service, such as Dropbox, Google Drive, or Microsoft OneDrive.
  4. Use the cloud-based service to create a hyperlink to provide access to the PDF via the Internet. For example, on the Dropbox website, click the Share button next to the file and copy the link that Dropbox generates.  
  5. Post that link in your email and any business website or on any other social media outlet.

Does it meet the criteria?
The link to the form on your business website must meet three criteria:

  • It must say Texas Real Estate Commission Information About Brokerage Services,
  • The linked text must be in at least 10-point font, and
  • The link must be in a readily noticeable place on your home page.

Categories: Forms, Legal
Tags: forms, trec, texas real estate commission, email, iabs, information about brokerage services


Candy Cargill on 07/18/2016

Since you need a personal page before you can get a business Facebook page and you are NOT supposed to put listings on your personal page, just business, at least that is the way I understand it.  Playing it safe I put it on both, since my personal page does tell people I am a REALTOR.  Take a picture of each, upload them, then save them in your Favorites on the page and I think that takes care of it.
Same with Twitter and any of the hundreds of places that can occupy your time!

Barbara on 07/18/2016

I have read the instructions for posting the IABS and CPN to Facebook. That this include personal (not business) Facebook pages? I do advertise real estate on here every so often.

Please advise. Thank you!

Jason Northcutt on 04/07/2016

I was able to find the information here:

This will walk you through on how to apply the ruling to your Facebook and Twitter pages.  However it does not address Google+ or Instagram.  I would imagine the process should be the same but that is something they would need to address.

Lastly, I saw a few comments about email signatures and the new requirements.  Depending on which platform you use for mobile email there is a way to add your signature.  Gmail you go to settings>signature> and you have to type your signature in and that would include the link to the documents and the appropriate verbiage as required by TREC.  It is a somewhat arduous but once done it is done. 

Hope this helps some.

Jennifer on 04/06/2016

Jason, please share so we can learn. That is something I have been trying to do. Right now I have a link in a post pinned to the top. Is there a better way?

Jason northcutt on 04/06/2016

Never mind. Figured it out.

Jason Northcutt on 04/06/2016

OK.  Adding to email and Web site is easy.  Well for me. But how do you suggest adding it to social media?  FB business pages do not allow to upload as a document. You can publish a post with a link to the document but that post will get buried over time. Same with LinkedIn, Twitter, Pintrest, and Instagram.

Has TREC ruled in this?

Deborah L. Wardlaw on 04/04/2016

I have this in the body of my PC emails but don’t have a clue how to get it on my iPhone.  Can anyone help?  Please email me.  And it needs to be in “Baby Boomer” language.  Thanks,


Jennifer on 04/03/2016

You tube is a good start. I’m not a young techy, almost 60 but enjoy teaching myself….  Don’t be intimidated. Just explore and right click a lot….

Karen Dougherty on 04/03/2016

Drop box link??? Cloud-based?? Hyperlink?? I don’t have a clue what all these are let alone how to use them. Tiny url and shrink the big link?? What?? Sorry, but where does one go to learn all these terms let alone how to use them.

Becky Trussell on 04/01/2016

I’ve amended my email signature on my computer, but TREC assumes we all use our computers for sending emails. I send more from my phone than from my computer. Has anyone cracked the code on adding the document link to your signature saved on the iPhone?

Candy Cargill on 04/01/2016

I think the assumption is all of us are computer experts and know exactly what they are talking about when they talk about cloud based (I still look out the window for my clouds…still haven’t seen any e mails) and all that other stuff.  You have to give me instructions like I’m a 4 year old.  Oh wait…a 4 year old could do this.  But a “blank” year old, simply can’t.

Stacy on 03/31/2016

I thought it had to be in the main part of your email not
in the signature area??

Robert Crain on 03/31/2016

You can go to ” tinyurl” and shrink the huge link into something less .
Like this.

Shiva Merugu on 03/31/2016

Sample Email Signature code

<a href=”$$$” target=“_blank”>Texas law requires all license holders to provide the Information About Brokerage Services form to prospective clients.</a>
<br/><br/><br/>Thanks,<br/>John Doe, REALTOR®<br>(888) 123-1234<br/>

Shiva Merugu on 03/31/2016

Oops, code got converted to actual link. Lets try again

<a href="$$$" target="_blank">Texas law requires all license holders to provide the Information About Brokerage Services form to prospective clients.</a>

Shiva Merugu on 03/31/2016

Here is the HTML code to add to your signature

Texas law requires all license holders to provide the Information About Brokerage Services form to prospective clients.

Replace $$$ with your google drive or dropbox link

Deborah Giraud on 03/31/2016

Hyperlink?  I’m soooooooo confused…....  If someone can email me some “people from earth” instructions, I’ll give it my best shot at adding to my emails… Thanks…. smile

Celena Robinson on 03/31/2016

Soooo has anyone figured out how to add the hyperlink to a mobile device signature?  I’m pretty good with this stuff and I haven’t been successful at that part!

Jerry Williamson on 03/31/2016

I think it’s time to get rid of our online MLS systems and go back to the old books that had all the listings inside. Just kidding but wow, you need a CIS degree to keep up with the bureaucratic requirements and technological issues.

Sallie lang on 03/31/2016


Jennifer on 03/31/2016

Thank you! One more follow up…I ended up doing the same process with google drive and it worked better than dropbox I think.  I was able to rename the link in my email signature, but when it comes to posting it on FB etc… it did not work.  Now that I have wasted a ton of time with technology and TREC requirements, I think I will try to sell some real estate! smile

Amanda Clawson on 03/31/2016


That is Brilliant. 

That is the solution!


Read Jennifer’s post everyone!!




Jennifer on 03/31/2016

Thanks Amanda, I actually was able to edit the link by pasting it into the body of a new email in outlook, highlighting it, right clicking, edit hyperlink, and at the top it has a pane for new text. I inserted Texas Real Estate Commission Information About Brokerage Services and clicked save. Then I copied the link and pasted it into the appropriate place in my signature… the link takes a long to open though….

Amanda Clawson on 03/31/2016

I just thought of something Jenifer…...

So…...make and image in Publisher - like a text box that says what it needs to say…..
“Texas real estate commission in etc.”  if you don’t know how do a text box or make an image, its fairly simple.  You might need to watch a 2 minute you tube video.

Then you have the “image” with the right words on it.  Then you can right click and hyperlink that image with the long random lettered google drive link.

Some little bit of trouble, bit its a workaround that would work!

Amanda Clawson on 03/31/2016

We too have tried the google drive, and it gives us links that look like this

I talked to google and they said the name of the link could not be changed.

Jennifer Newton on 03/31/2016

I have created a dropbox link, but it shows to be a dropbox link… how do I rename the link to TEXAS REAL ESTATE COMMISSION BROKER INFORMATION OF SERVICES?

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The material provided here is for informational purposes only and is not intended and should not be considered as legal advice for your particular matter. You should contact your attorney to obtain advice with respect to any particular issue or problem. Applicability of the legal principles discussed in this material may differ substantially in individual situations.

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